Technical writers navigate complex information and transform it into clear, usable content that connects with audiences. These Technical Writer resume examples for 2025 show you how to highlight your documentation expertise, cross-functional collaboration skills, and ability to simplify technical concepts. Documentation matters. Whether you're creating user guides or API documentation, you'll see how to demonstrate your impact in making technical information accessible and actionable.
Technical Writer with 12 years of experience translating complex technical concepts into clear, user-centered documentation. Specializes in API documentation, knowledge base architecture, and cross-functional collaboration with engineering teams. Reduced support tickets by 27% after implementing a comprehensive documentation overhaul. Thrives in autonomous roles where clarity and technical accuracy are equally valued.
WORK EXPERIENCE
Technical Writer
09/2023 – Present
Beacon Brands
Architected a comprehensive API documentation system using OpenAPI and Markdown, reducing developer onboarding time by 47% and decreasing support tickets by 32% within the first quarter of implementation
Spearheaded the migration of 200+ technical guides to a new documentation platform, implementing automated testing that identified and resolved 85+ broken references and outdated procedures
Led a cross-functional documentation initiative for the company's AI product suite, collaborating with engineering, product, and UX teams to create user-centered content that drove a 28% increase in feature adoption
Technical Content Writer
04/2021 – 08/2023
Synapse Technologies
Transformed complex technical specifications into accessible user documentation for cloud infrastructure products, resulting in a 41% decrease in customer-reported confusion and a 23% reduction in support escalations
Established a content localization workflow using GitHub Actions and machine translation APIs, enabling simultaneous release of documentation in 5 languages while cutting translation costs by $45,000 annually
Designed and implemented an interactive troubleshooting guide using decision trees and embedded videos that resolved 62% of common user issues without requiring support contact
Technical Documentation Specialist
07/2019 – 03/2021
Catalyst Ventures
Crafted step-by-step tutorials and reference materials for internal software tools, improving team productivity and reducing training time by 35% over six months
Collaborated with QA engineers to document test cases and procedures, creating a standardized template that was adopted across three development teams
Revitalized outdated knowledge base articles by incorporating user feedback and search analytics, which boosted self-service resolution rates by 18% and earned recognition from the customer success director
Clear impact stands out here. This Technical Writer shows how their work cuts support tickets and speeds onboarding, backed by solid metrics. They highlight strong skills in API documentation and localization while making complex information easier to understand. Concrete results paired with specific tools reveal true ownership and meaningful contributions. Well done.
So, is your Technical Writer resume strong enough? 🧐
A Technical Writer resume must demonstrate measurable results in seconds. Paste yours into the free resume analyzer below for a complete assessment of clarity, impact, and role-specific skills, plus targeted suggestions to strengthen each section.
We reviewed 1,000 technical writer job descriptions, then layered in U.S. labor data and Teal's career path research. In 2025, technical writer roles often need these specific software skills, industry certifications, and education.
Seasoned API Technical Writer with 8+ years of experience crafting clear, user-centric documentation for complex software interfaces. Expertise in OpenAPI specifications, Markdown, and developer portals. Spearheaded API documentation overhaul, reducing support tickets by 40% and accelerating integration time by 25%. Adept at translating technical concepts into accessible content, driving API adoption and user satisfaction.
WORK EXPERIENCE
API Technical Writer
11/2021 – Present
API Insight Publications
Spearheaded the development of a cutting-edge AI-powered API documentation platform, resulting in a 40% reduction in documentation time and a 95% user satisfaction rate among developers.
Led a cross-functional team of 12 writers and developers to implement OpenAPI 3.1 specifications across 200+ APIs, improving consistency and reducing integration errors by 60%.
Pioneered the adoption of GraphQL documentation best practices, creating interactive playgrounds that increased API adoption rates by 35% and reduced support tickets by 50%.
API Documentation Specialist
10/2019 – 10/2021
API Doc Dynamics
Orchestrated the migration of legacy API documentation to a modern, cloud-based system, improving accessibility by 80% and reducing maintenance costs by $150,000 annually.
Developed and implemented a comprehensive style guide for API documentation, increasing consistency across teams by 70% and reducing onboarding time for new writers by 30%.
Collaborated with UX designers to create an intuitive API portal, resulting in a 25% increase in developer engagement and a 40% reduction in time-to-first-call for new API users.
API Documentation Coordinator
08/2017 – 09/2019
API ProDocs Inc.
Authored technical documentation for a suite of 50+ RESTful APIs, improving clarity and reducing integration-related support tickets by 45% within six months.
Implemented automated testing for API documentation examples, catching 98% of errors before publication and reducing post-release fixes by 75%.
Created a series of video tutorials and interactive guides for complex API workflows, increasing successful API integrations by 30% and receiving a 4.8/5 star rating from users.
SKILLS & COMPETENCIES
API Documentation Architecture
Healthcare Data Standards Compliance
Developer Experience Optimization
Technical Content Strategy Development
FHIR Implementation Documentation
API Analytics and Usage Intelligence
Developer Journey Mapping
OpenAPI Specification
Postman
GitBook
Swagger Hub
AI-Assisted Documentation Generation
Interactive API Tutorial Design
COURSES / CERTIFICATIONS
Certified Professional Technical Communicator (CPTC)
09/2023
Society for Technical Communication (STC)
Society for Technical Communication (STC) Certification
09/2022
Society for Technical Communication
American Medical Writers Association (AMWA) Certification
Clear API Technical Writer resumes highlight measurable impact. This example connects improved documentation clarity to fewer support tickets and faster integrations. It also addresses the growing need for automation and AI to maintain accuracy. Strong metrics and specific projects demonstrate ownership and results. Real impact shown. The focus is on enhancing developer experience while reducing friction effectively.
Seasoned Senior Technical Writer with 12+ years of experience crafting user-centric documentation for cutting-edge software and AI technologies. Expertise in API documentation, UX writing, and content strategy, with a proven track record of reducing support tickets by 40% through improved user guides. Adept at leading cross-functional teams and implementing innovative documentation processes to drive organizational efficiency.
WORK EXPERIENCE
Senior Technical Writer
08/2021 – Present
TechnoProse Corp.
Spearheaded the implementation of an AI-powered content management system, resulting in a 40% reduction in documentation production time and a 25% increase in content accuracy across all product lines.
Led a cross-functional team of 12 writers and developers to create an innovative, interactive API documentation platform, increasing developer adoption rates by 65% and reducing support tickets by 30%.
Pioneered the company's first augmented reality user manual initiative, resulting in a 50% decrease in product returns and garnering industry recognition with two prestigious technical communication awards.
Technical Writer
05/2019 – 07/2021
EliteScript Solutions
Orchestrated the migration of legacy documentation to a new DITA-based system, improving content reusability by 70% and reducing localization costs by $250,000 annually.
Developed and implemented a comprehensive style guide and documentation workflow, increasing team productivity by 35% and ensuring consistent brand voice across all technical content.
Mentored a team of 8 junior technical writers, resulting in 100% retention rate and 3 team members earning promotions within 18 months.
Technical Writer
09/2016 – 04/2019
WriteMasters Group
Redesigned the company's knowledge base architecture, resulting in a 45% improvement in user engagement and a 20% reduction in customer support calls.
Collaborated with UX designers to create an intuitive in-app help system, increasing user retention by 25% and receiving a 95% satisfaction rating from beta testers.
Implemented a data-driven approach to content strategy, utilizing analytics to optimize documentation, resulting in a 30% increase in self-service resolution rates for common user issues.
SKILLS & COMPETENCIES
API Documentation Architecture
Content Strategy Development
Information Architecture Design
Documentation Governance Framework
User Experience Research
Content Performance Analytics
Stakeholder Alignment Strategy
GitLab
Confluence
MindTouch
Swagger/OpenAPI
Figma
AI-Assisted Content Generation
COURSES / CERTIFICATIONS
Certified Professional Technical Communicator (CPTC)
09/2023
Society for Technical Communication (STC)
Society for Technical Communication (STC) Certification
09/2022
Society for Technical Communication
American Medical Writers Association (AMWA) Certification
What makes this Senior Technical Writer resume great
This Senior Technical Writer shows clear impact by reducing support calls and increasing self-service rates. They also demonstrate valuable skills in AI tools and structured authoring to accelerate content delivery. Leadership growth is evident, moving from writing to managing teams and driving innovation. Strong results. This resume balances technical expertise with measurable outcomes.
Dedicated Entry Level Technical Writer with 2 years of experience crafting clear, user-centric documentation. Proficient in XML, DITA, and content management systems, with a keen eye for detail and ability to simplify complex information. Reduced product support inquiries by 30% through improved user manuals. Adept at collaborating with cross-functional teams to deliver high-quality technical content on time.
WORK EXPERIENCE
Entry Level Technical Writer
03/2024 – Present
InkFlow Technical Media
Spearheaded the development of a comprehensive AI-assisted documentation system, resulting in a 40% reduction in content creation time and a 25% increase in user satisfaction scores.
Collaborated with cross-functional teams to create and implement a new style guide for emerging technologies, improving consistency across 500+ technical documents and reducing revision cycles by 30%.
Led a team of 3 junior writers in producing user manuals for a cutting-edge IoT platform, delivering 15 high-quality guides ahead of schedule and under budget.
Technical Writer
06/2023 – 02/2024
WriteTech Enterprises
Designed and executed a content migration strategy for legacy documentation, successfully transferring 10,000+ pages to a new cloud-based knowledge management system with 99.9% accuracy.
Implemented an automated localization workflow using machine learning tools, reducing translation costs by 35% and accelerating time-to-market for international product releases by 20%.
Developed interactive, multimedia tutorials for a complex software suite, resulting in a 50% decrease in customer support tickets and a 15% increase in user adoption rates.
Junior Technical Writer
12/2022 – 05/2023
WordCrafter Studios
Created and maintained API documentation for a rapidly growing SaaS platform, contributing to a 30% increase in third-party integrations and developer engagement.
Conducted usability testing on technical documentation, identifying and addressing 50+ pain points, leading to a 20% improvement in user comprehension scores.
Collaborated with UX designers to optimize in-app help content, reducing user onboarding time by 25% and increasing feature adoption by 40% among new users.
SKILLS & COMPETENCIES
API Documentation Development
Information Architecture Design
Content Strategy Development
User Experience Writing
Documentation Analytics
Audience Analysis and Segmentation
Content Lifecycle Management
MindTouch
Confluence
GitBook
Figma
AI-Assisted Content Generation
Interactive Documentation Design
COURSES / CERTIFICATIONS
Certified Professional Technical Communicator (CPTC)
09/2023
Society for Technical Communication (STC)
Society for Technical Communication (STC) Certification
What makes this Entry Level Technical Writer resume great
Entry Level Technical Writers must show how they simplify complex information for users. This resume excels by connecting documentation updates to measurable results like reduced support tickets and quicker onboarding. It highlights proficiency with automation and AI tools, meeting efficiency demands. Clear metrics support each achievement. Strong impact, clearly demonstrated.
Resume writing tips for Technical Writers
Technical writing portfolios and documentation samples showcase your work, but they're not what gets you hired. Based on hiring manager feedback and current job market trends, recruiters want to see how your documentation drives business results. A strong Technical Writer resume connects communication skills to measurable impact.
Match your resume title exactly to the job posting language rather than getting creative with variations, since Technical Writer roles use specific, straightforward titles that hiring managers search for directly.
Lead your professional summary with years of experience and specific documentation types you've mastered, then quantify your impact with metrics that align directly with the job requirements.
Write bullet points that show ownership and business impact using action verbs like "streamlined" or "reduced," focusing on measurable outcomes rather than just listing documentation deliverables you produced.
Position content strategy and cross-functional collaboration experience prominently while showcasing modern tools like API documentation platforms to demonstrate your strategic communication partnership value.
Common responsibilities listed on Technical Writer resumes:
Develop comprehensive technical documentation including user guides, API references, and release notes using industry-standard tools such as MadCap Flare, Adobe FrameMaker, and DITA XML frameworks
Translate complex technical concepts into clear, concise content optimized for multiple delivery formats including web-based knowledge bases, embedded help systems, and interactive tutorials
Implement content strategy initiatives that align documentation with product roadmaps, user needs, and business objectives while maintaining consistent voice and terminology
Collaborate with cross-functional teams including engineers, product managers, UX designers, and customer support to gather accurate technical information and validate documentation accuracy
Orchestrate documentation review cycles using modern collaboration tools and version control systems such as Git, ensuring all stakeholder feedback is appropriately incorporated
Technical Writer resume headlines and titles [+ examples]
Technical Writer job titles are all over the place, which makes your resume title even more important. You need one that matches exactly what you're targeting. Most Technical Writer job descriptions use a clear, specific title. Don't get creative here – stick with straightforward language. Headlines are optional but should highlight your specialty if used.
Technical Writer resume headline examples
Strong headline
API Documentation Specialist with 7+ Years SaaS Experience
Weak headline
Documentation Specialist with Several Years of Experience
Strong headline
Technical Writer Leading Documentation for Cloud Infrastructure Products
Weak headline
Technical Writer Working on Software Product Documentation
Strong headline
DITA-Certified Technical Writer Specializing in Medical Device Documentation
Weak headline
Certified Writer Creating Content for Medical Products
🌟 Expert tip
Resume summaries for Technical Writers
Technical Writer roles have become more performance-driven and results-focused than ever. Your resume summary serves as your strategic positioning statement, immediately communicating your value proposition to hiring managers who scan dozens of applications daily. This brief section determines whether recruiters continue reading or move to the next candidate.
Teal analyzed 1,000 Technical Writer job descriptions and found that 30% include a required number of years of experience. That means this isn't a detail to bury. You need to make it stand out in your summary. Lead with your experience level, highlight specific documentation types you've mastered, and quantify your impact with metrics. Skip objectives unless you lack relevant experience. Align your summary directly with each job's requirements.
Technical Writer resume summary examples
Strong summary
Technical Writer with 6+ years crafting user-friendly documentation for SaaS products. Revamped API documentation system that reduced developer support tickets by 42% and accelerated onboarding time for new engineers. Proficient in DITA, Markdown, and MadCap Flare with expertise in agile documentation methodologies and cross-functional collaboration.
Weak summary
Technical Writer with several years creating documentation for SaaS products. Worked on API documentation system that helped reduce developer support tickets and improved onboarding time for new engineers. Familiar with DITA, Markdown, and MadCap Flare with some knowledge of agile documentation methodologies and team collaboration.
Strong summary
Versatile documentation specialist bringing 8 years of experience to complex technical environments. Led comprehensive overhaul of knowledge base architecture serving 15,000+ monthly users, resulting in 37% improved search accuracy. Combines strong information architecture skills with expertise in single-sourcing content and XML-based documentation frameworks.
Weak summary
Documentation specialist with experience in technical environments. Worked on knowledge base architecture serving many monthly users, which improved search functionality. Has information architecture skills along with knowledge of content management and documentation frameworks.
Strong summary
Detail-oriented Technical Writer specializing in healthcare software documentation. Streamlined end-user guides that decreased training time by 28% across three product lines. Expertise includes structured authoring, content management systems, and regulatory compliance documentation with proven ability to translate complex technical concepts for diverse audiences.
Weak summary
Technical Writer working in healthcare software documentation. Created end-user guides that helped decrease training time for product lines. Skills include authoring, content management systems, and regulatory documentation with ability to explain technical concepts to different audiences.
Tailor your resume with AI
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What does technical writer work actually look like? It's not just tasks and meetings but driving outcomes that move the business forward. Most job descriptions signal they want to see technical writers with resume bullet points that show ownership, drive, and impact, not just list responsibilities.
Lead with action verbs like "streamlined," "developed," or "reduced" to show what you actually achieved. Instead of "responsible for user documentation," write "reduced support tickets 40% by creating self-service troubleshooting guides." Focus on measurable outcomes and business impact, not just deliverables you produced.
Strong bullets
Revamped developer documentation portal for cloud platform, reducing support tickets by 37% and increasing developer adoption rate from 62% to 89% within the first quarter after launch.
Weak bullets
Updated documentation portal for developers with improved organization and clearer instructions that helped reduce support questions and increase platform usage.
Strong bullets
Led cross-functional documentation initiative for enterprise software release, creating 15+ technical guides that decreased onboarding time for new users from 2 weeks to 3 days while maintaining 98% accuracy.
Weak bullets
Worked with product and engineering teams to create technical guides for new software release that improved the user onboarding experience and provided accurate information.
Strong bullets
Streamlined content creation workflow by implementing XML-based single-sourcing system, allowing simultaneous publishing across 4 platforms and reducing documentation production time by 65% for a team of 7 writers.
Weak bullets
Implemented a new content management system that allowed for more efficient publishing to multiple platforms and helped the documentation team work more productively.
🌟 Expert tip
Bullet Point Assistant
As a Technical Writer, you transform complex information into clear, user-friendly content. Struggling to showcase that skill on your resume? The bullet point builder helps you structure your documentation projects, collaboration methods, and measurable outcomes. Your ability to simplify complexity should shine through every bullet.
Use the dropdowns to create the start of an effective bullet that you can edit after.
The Result
Select options above to build your bullet phrase...
Essential skills for Technical Writers
As a Technical Writer, you transform complex information into clear, user-friendly documentation that drives product adoption. Your expertise in content strategy, API documentation, and cross-functional collaboration makes you invaluable to product teams. How effectively are you showcasing your ability to bridge technical complexity with user understanding? Highlight specific documentation projects that improved user experience and demonstrate your impact on product success through measurable outcomes.
Top Skills for a Technical Writer Resume
Hard Skills
Technical Documentation Software
API Documentation
Content Management Systems
HTML/CSS/Markdown
Information Architecture
DITA/XML
UX Writing
Version Control (Git)
SEO Optimization
Data Visualization
Soft Skills
Clear Communication
Attention to Detail
Empathy for Users
Cross-functional Collaboration
Time Management
Critical Thinking
Adaptability
Active Listening
Feedback Integration
Project Management
How to format a Technical Writer skills section
Your Technical Writer skills determine whether hiring managers see you as documentation support or strategic communication partner. AI integration reshapes expectations in 2025, making strong presentation essential for transforming buried technical abilities into compelling career assets.
Lead with content strategy and information architecture skills before listing basic writing abilities on your resume.
Quantify documentation impact using metrics like user adoption rates, support ticket reductions, or process efficiency improvements.
Highlight cross-functional collaboration experience with engineering, product, and UX teams rather than solo writing projects.
Showcase modern tools like API documentation platforms, content management systems, and collaborative editing software you've mastered.
Position user research and usability testing experience prominently to demonstrate your audience-focused approach to technical communication.
⚡️ Pro Tip
So, now what? Make sure you’re on the right track with our Technical Writer resume checklist
Your Technical Writer resume looks solid. Now run this quick checklist to catch any overlooked details and ensure every section delivers maximum impact.
Bonus: ChatGPT Resume Prompts for Technical Writers
Technical writing has evolved from basic documentation to strategic content that drives user adoption and product success—but translating that expanded impact into compelling resume language? That's the challenge. A ChatGPT resume builder like Teal helps you move beyond generic "wrote documentation" statements to showcase how you improved user experience, reduced support tickets, or accelerated product launches. Use these prompts to get started.
Technical Writer Prompts for Resume Summaries
Create a resume summary for me as a Technical Writer with [X years] of experience specializing in [API documentation/user guides/technical content strategy]. Highlight my expertise in [specific tools/platforms] and my track record of [key achievement like reducing support tickets or improving user adoption].
Write a professional summary for my Technical Writer resume that emphasizes my ability to translate complex technical concepts into clear, user-friendly content. Include my experience with [agile development/cross-functional collaboration] and quantify my impact on [user experience metrics/documentation efficiency/team productivity].
Help me craft a resume summary that positions me as a Technical Writer who drives business results through strategic content creation. Focus on my experience with [content management systems/documentation tools] and my success in [specific outcome like streamlining onboarding or improving product adoption rates].
Technical Writer Prompts for Resume Bullets
Transform my Technical Writer responsibilities into achievement-focused bullet points. I worked on [type of documentation/content] using [tools/platforms], collaborated with [teams/stakeholders], and the results included [metrics like reduced support tickets, faster onboarding, improved user satisfaction scores].
Create measurable resume bullets for my Technical Writer role where I managed [documentation projects/content libraries] and improved [specific processes/user experiences]. Include quantifiable outcomes like [percentage improvements, time savings, or user engagement metrics].
Help me write compelling bullet points that show how my technical writing work impacted business goals. I created [types of content/documentation] that resulted in [specific improvements to user experience, support efficiency, or product adoption], and I want to highlight these measurable wins.
Technical Writer Prompts for Resume Skills
Organize my Technical Writer skills into relevant categories for my resume. I'm proficient in [documentation tools like Confluence, GitBook, or MindTouch], experienced with [markup languages/content management systems], and skilled in [research methods/user experience principles]. Structure these strategically for [target role/industry].
Create a skills section for my Technical Writer resume that balances technical proficiencies with soft skills. Include my expertise in [specific software/platforms], my experience with [content strategy/information architecture], and my collaboration abilities with [engineering teams/product managers/designers].
Help me prioritize and format my Technical Writer skills based on this job description: [paste job description]. Highlight the most relevant technical tools, writing specializations, and process methodologies from my background in [your specific areas of expertise].
Pair your Technical Writer resume with a cover letter
[Your Name] [Your Address] [City, State ZIP Code] [Email Address] [Today's Date]
[Company Name] [Address] [City, State ZIP Code]
Dear Hiring Manager,
I am thrilled to apply for the Technical Writer position at [Company Name]. With over five years of experience in crafting clear, concise, and user-friendly documentation, I am excited about the opportunity to contribute to your team. My expertise in simplifying complex technical information and my proficiency with the latest documentation tools make me a strong fit for this role.
In my previous role at [Previous Company], I successfully revamped the user manuals for our flagship software, reducing customer support calls by 30%. Additionally, I spearheaded the implementation of a new content management system, which improved our documentation workflow efficiency by 25%. My ability to adapt quickly to new technologies, such as Markdown and DITA, ensures that I can produce high-quality documentation that meets industry standards.
Understanding the increasing demand for seamless user experiences, I am particularly drawn to [Company Name]'s commitment to innovation. My experience in developing API documentation and collaborating with cross-functional teams aligns well with your goal of enhancing product usability. I am eager to address the challenge of creating intuitive guides that empower users and support your company's growth in the competitive tech landscape.
I am enthusiastic about the possibility of joining [Company Name] and contributing to your mission. I would welcome the opportunity to discuss how my skills and experiences align with your needs. Thank you for considering my application; I look forward to the possibility of an interview.
Sincerely, [Your Name]
Resume FAQs for Technical Writers
How long should I make my Technical Writer resume?
Keep your Technical Writer resume to 1-2 pages maximum. One page is ideal for those with less than 5 years of experience, while two pages work better for senior technical writers with extensive portfolios. Hiring managers typically spend only 6-8 seconds scanning resumes initially, so brevity matters. Focus on quality over quantity. Use space efficiently by highlighting documentation projects, content management systems you've mastered, and measurable results (like reduced support tickets or improved user engagement). Be ruthless. Cut generic statements and prioritize technical writing accomplishments that demonstrate your communication skills and subject matter expertise.
What is the best way to format a Technical Writer resume?
Use a reverse-chronological format for your Technical Writer resume. This structure showcases your most recent and relevant writing experience first, which is what hiring managers prioritize. Include these essential sections: professional summary, technical skills (documentation tools, content management systems, markup languages), work experience with measurable achievements, and education/certifications. Implement a clean, scannable design with consistent formatting and ample white space. Consider including a link to your portfolio. Use bullet points for quick scanning. Avoid dense paragraphs. Tailor each submission to match the job description by mirroring key terminology from the posting in your skills and experience sections.
What certifications should I include on my Technical Writer resume?
Include these key certifications on your Technical Writer resume: Certified Professional Technical Communicator (CPTC), API Documentation certification, and Content Strategy certification. These credentials demonstrate your specialized knowledge in technical communication standards, API documentation (increasingly important as software development evolves), and strategic content planning. They signal to employers your commitment to professional development and industry best practices. Place certifications in a dedicated section near the top of your resume if you're early-career, or after your work experience if you're established. List only relevant, current certifications. Omit outdated credentials. Specify certification dates and issuing organizations to establish credibility and currency in the field.
What are the most common resume mistakes to avoid as a Technical Writer?
Technical Writer resumes commonly suffer from three critical mistakes. First, using generic writing samples instead of industry-specific documentation examples. Fix this by customizing your portfolio for each application with relevant samples. Second, overemphasizing tools rather than outcomes. Instead, highlight how your documentation reduced support tickets by 30% or improved user adoption rates. Third, neglecting to demonstrate audience awareness. Show how you've tailored content for different user types (developers, end-users, executives). Be specific. Quantify results. Focus on how your technical writing solved business problems, not just what you produced. Remember that hiring managers want writers who can translate complex information into clear, user-centered documentation.
